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WORKING IN GERMANY

What you should know about gift-giving in the German workplace

From football game tickets to a bottle of wine, giving and receiving gifts especially around Christmas time is common in business relationships. But do so with caution as there can be consequences that come with it.

What you should know about gift-giving in the German workplace
An employee handing out presents to his colleagues. Photo: Deposit Photos.

Nowadays it’s not just bankers, politicians or executives that have to be particularly careful when receiving gifts, but also everyday employees.

According to the German Bar Association (DAV), the legal maximum value of a gift is not specified in the German criminal code. So how is one to know whether to accept a present or decline the gesture in fear of corruption or being accused of accepting bribes?

Ask when in doubt

Companies decide for themselves the extent to which employees are allowed to accept gifts. This can range from an absolute ban on gifts to a very generous reception of them.

Allianz insurance group, for instance, states in its corporate code of conduct that an approximate upper limit of a gift value is a range of between €20 and €40.

“In the German stock index and in other large companies there are so-called compliance regulations with regards to gift giving and receiving,” André Kasten, a lawyer specializing in employment law in Berlin, told Spiegel Online.

For Nathalie Oberthür, a labour law lawyer based in Cologne, employers must set a framework. “If the employee does not know this framework, he or she must ask company superiors,” she told the DAV.

Generally speaking, gifts at a maximum value of €10 or €15 are regarded as pure courtesy, Oberthür added. But this can also be problematic, especially in areas of work where corruption is more likely to take place, such as in purchasing.

“Gifts from certain customers could lead to conflicts of interest for a buyer in a company,” Oberthür said.

Those who are doubtful with regards to declining or accepting presents should not only inquire with their superiors, write DAV on their website. These employees should also ask themselves whether accepting the gift changes the business relationship.

Photo: Deposit Photos.

What’s the worst that can happen?

“Giving gifts in return for an official act may constitute a criminal offence,” says Oberthür. The line between courtesy and bribery is narrow, especially with regard to gifts involving entertainment such as concert tickets, the lawyer added.

The lawyer furthermore states: “Breach of the guidelines can lead to a warning and in serious cases to dismissal.”

“If an employee is proven to be corrupt or even suspected of being corrupt, he or she may be dismissed without notice.”

A classic situation in the workplace, Oberthür explains, is accepting expensive tickets for sporting events such as football matches. “This usually don't cost the gift givers anything if they already have season tickets,” the lawyer says, adding that it could still look bad though as employees may not be able to make impartial decisions afterward.

Where can I find the rules that apply to me?

Compliance rules can be found in places like one’s employment contract or on the company’s intranet site. But it is as much the employee’s responsibility as it is the employer’s responsibility to be aware of the rules, says Kasten.

Employees should find out for themselves about current gift-giving practices in their company at the beginning of an employment relationship, or at the latest with the first gift from a business customer, states the DAV.

Since the Siemens corruption affair surfaced in 2006, in which superiors in the international manufacturing company were accused of bribery, most companies have now clearly structured and formulated their internal compliance guidelines, added the DAV.

Strict regulations for public officials

Public officials such as judges, civil servants, notaries and employees working in public administration are not allowed to accept any gifts at all – this is regulated by the criminal code in Germany.

In spite of these clear rules, legal disputes about what is allowed as a gift and what is not come up time and time again.

Last month, police in Hamburg conducted raids due to 100 free tickets state officials allegedly received for a Rolling Stones concert in the harbour city.

In spring last year, a teacher in Berlin had to pay a fine of €4,000 for accepting an expensive gift – a sculpture worth about €200 – from one of her high school students.

What about gifts from my boss?

In general, gifts from one’s employer can be accepted up to a monthly value of €44, and gifts for personal occasions such as weddings the acceptable limit is €60, says Oberthür.

The lawyer warns though that accepting presents from one’s boss could lead to complications, particularly in terms of taxes.

But colleagues giving presents to other colleagues is less problematic as this is usually classified as a private and not an official present.

Do I have to declare the gifts on my taxes?

“If the tax gift limit of €35 has not been exceeded, the gift to an employee at another company is not subject to taxation,” tax consultant Wolfgang Wawro told Spiegel Online, explaining that this type of gift is “person-oriented” and therefore cannot be considered a gift to the company. But higher amounts must be included in one’s tax return, he warns.

Those who work on a freelance basis have it easier in that they can accept gifts from clients, though not always implicitly, Wawro says. Only presents with smaller values do not have to be declared as operating income – the tax exemption limit is about €10.

For members

READER QUESTIONS

Reader question: Is it ever legally too hot to work from home in Germany?

Germany has regulations on working during a heatwave - but does that also apply to people who work remotely? We take a look.

Reader question: Is it ever legally too hot to work from home in Germany?

The number of people working from home shot up during the Covid pandemic, and though employees no longer have the right to work remotely by law, many have chosen to stick with more flexible arrangements and set up a home office at least part of the week.

This is great news for people who enjoy a lie-in more than a long commute, but there are some downsides. One major issue is that it’s not always clear how Germany’s strict employee protection rules actually apply in a home setting. The rules for working during a heatwave are a good example of this.

How does Germany regulate working in extreme heat? 

By law in Germany, employers are responsible for creating a safe environment for their workers. This means that they should try and keep the temperature below 26C at all times and are legally obliged to take action if the temperature goes above 30C. 

That could include putting blinds on the windows to prevent the glare of the sun, installing air conditioning systems or purchasing fans. In some cases – such as outdoor manual labour – it could also involve starting and finishing earlier in the day. 

And in really high temperatures, employers may simply decide to call the whole thing off and give their employees a ‘hitzefrei’ day – basically a heat-induced day off – to go and cool down in a lake. However, business owners are generally given free rein to decide how hot is too hot in this instance (except in the case of vulnerable workers). 

READ ALSO: Hitzefrei: Is it ever legally too hot to go to work or school in Germany?

Do the heat rules apply to ‘home office?’

Unfortunately not. In most cases in Germany, the company isn’t directly involved in setting up the workspace for an employee that works from home, aside from possibly providing a laptop or phone for remote use. 

“The occupational health and safety regulations regarding room temperature do not apply in this case,” labour law expert Meike Brecklinghaus told German business publication T3N. “This is because the employer does not have direct access to the employee’s workplace and in this respect cannot take remedial action.”

That means that on hot days, it’s the employee’s own responsibility to make sure the environment is suitable for working in. 

woman works from home in Germany

A woman works in her living room at home. Photo: picture alliance/dpa | Daniel Naupold

One duty employers do have, however, is to instruct their workers about the best way to set up a healthy work environment at home, for example by giving guidance on how to regulate the temperature. 

“In the end, it is the employee’s responsibility to maintain his or her workplace in a condition in which he or she can perform his or her work without the threat of health impairments,” Brecklinghaus explained.

What can home office workers do in hot weather?

There are plenty of ways to keep flats cooler in the summer months, including purchasing your own fan, keeping curtains or blinds drawn and ventilating the rooms in the evening or early morning when the weather is cooler.

However, if heat is really becoming a problem, it’s a good idea to communicate this to your employer. This is especially important if you have a health condition that makes it more dangerous to work in hot weather. 

In some cases, you might be able to negotiate for the employer to pay for the purchase of a fan or mobile air conditioner as goodwill gesture. If possible, you could also arrange to travel to the office where the temperature should be better regulated.

Another option for early birds or night owls is to arrange more flexible working hours so you can avoid sweltering at your desk in the midday sun, although this of course depends on operational factors. 

READ ASO: Jobs in Germany: Should foreign workers join a union?

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